Did you know that in Outlook (since version 2007), you can ignore people on purpose?! What’s even better, is that Outlook has automated the Ignoring for you!
In a small business, say someone is organising drinks next Friday night but you can’t go, because you’re going out of town for the weekend. You’re in the mailing group though, so you get to see everyone’s Reply All emails about where people want to eat, what time they will be there and whether they are bringing a partner.
Historically, you’d hit Delete on every message as it appeared in your Inbox, or you’d set up a Rule to handle this (if you could be bothered).
But now a simple right-click – Ignore does the trick.
The Ignore feature will monitor all emails that come in as a reply to the same subject line and will delete them for you (move them to your Deleted Items), without you seeing them. Note this doesn’t tell the sender that you’re not seeing their messages.
Want to be in on the conversation again? Go into Deleted Items, find an ignored message, right-click on it and choose Unignore.
This works on PC, Mac, OWA … Android/iOS app
If you’re at the smaller end of small business, this same feature can be handy for mailing lists where topics & replies are emailed to you. It helps you to filter out what’s not relevant right now, while still staying on the mailing list.
And if you’re doing the sending, bypass anyone’s Ignore feature by changing the subject line when you reply. That can be handy for alerting everyone to a change of plans like moving the social event to a different day.
So go ahead – have a play with the Ignore feature and gleefully tell your colleagues that you’re Ignoring them!